Under general direction, manages, administers, and leads project teams in design and construction of capital improvements and major purchases in assigned area of responsibility within the DECM Department; ensures that projects are delivered within time and budget constraints and in full compliance with ST, local, state, and federal policies, procedures, rules, and regulations; organizes, supervises, and leads project teams through project initiation and implementation, evaluates fee proposals; develops and manages project specific scopes, schedules and budgets; interfaces and works cooperatively with other Agency departments to implement and support Agency-wide programs and to obtain consensus and approvals related to project or task; ensures payments to contractors are proper, timely and change management of costs is proper and well documented; manages consultants, liaises with Federal Transit Administration, Federal Railway Administration (FRA), and other federal personnel overseeing project FTA, FRA, and other federal grants and funding; liaises and coordinates with matrixed Agency subject matter experts to fulfill project needs in accordance with schedule requirements and budgetary constraints; with Project Director, analyzes needs and advocates for the proper staffing or assigned projects; and represents the Agency on a local and regional level to inform and educate the public on current and future regional transit projects.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
• Leads, coordinates, schedules, assigns, and inspects the work activities of assigned staff, consultants and contractors on projects with significant scope and complexity.
• Procures design consultants and construction management consultants; coordinates and tracks consultant scope of work; verifies submittals including monthly reporting; monitors schedules; participates in the development of project feasibility studies, site selection, technical documentation of environmental analysis, and environmental reports for federal and state agency review and approval; facilitates the approval of project environmental phase including coordinating work of ST Environmental staff to develop environmental/legal notices and publications required to issue environmental documentation; negotiates and manages scope, quality, schedule, costs, risk, personnel, consultants/contractors of design and construction; manages project budgets and schedules for design and construction; ensures all scope of work includes proper adherence to all applicable codes and design practices; negotiates and approves change orders; forecasts future work for budget and schedule purposes; manages spending and monitors expenditures of project budgets and grants; and presents contracts and amendments to either the Change Control Board, Sound Transit Finance Committee or Sound Transit Board for their consideration.
• Manages the progress of the design team including the budget and resources; maintains key project milestones; performs quality control of the design for best practices and code compliancy in conjunction with ST QA staff and consultants' QA plans; manages and reallocates contract funds if appropriate; distributes plans for review and approval by various sources both internal and external to Sound Transit; and monitors consultants work to determine if they are meeting the duties required by the scope of work.
• Oversee review and management of reviews of design plans, environmental documentation, transportation studies, sign location plans, message schedules, graphic art files and other design documentation required to permit development project; reviews and manages both internal and external reviews of estimates for technical quality and adherence to applicable codes and standards; reviews and evaluates each plan submittal, permit, environmental, and land use requirements and analyzes and solves complex technical problems and situations; gathers and reviews comments from interested parties, and reviews the comments with the design team and determines how each comment is best addressed.
• Coordinates and mediates competing goals and expectations of the project with ST Operations and other ST departments, local cities and the surrounding community to achieve the objectives of the ST Board as directed by ST senior management; coordinates with a wide group of users and operators of facilities to ensure the completion of construction and proper operation; and ensures the best practical project has been delivered to service.
• Negotiates Intergovernmental Agreements (IGA) with partner cities and agencies; agreements include joint use of capital funds or shared operations of a given facility; defines each project partners' roles and responsibilities.
• Serves as team leader for design and construction projects performed by Agency staff, consultants, and contractors ensuring adherence to quality, budget and schedules; plans, prioritizes, assigns, reviews, and participates in the work of assigned staff and matrixed ST subject matter experts; establishes schedules and methods for providing assigned services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly; leads working groups to implement Agency programs; and interacts with project partners, local agencies, and jurisdictions to share knowledge, negotiate issues and develop collaborative relationships.
• Manages, oversees and performs constructability reviews; reviews plans and specifications for constructability and bid ability at the 30%, 60%, 90% and ready to advertise stages; provides suggestions and recommendations for better design; analyzes construction risk factors using experience and knowledge to determine risk and develops methods to minimize and control risk; for construction of projects in the state right-of-way (ROW), works with Washington State Department of Transportation (WSDOT) team to ensure Agency goals and objectives are met and to resolve conflicts in design, procurement, and construction management by collaborating with the WSDOT group of project engineers, designers, and administrators; establishes budgets and task orders; and approves changes.
• Works with Senior Project Coordinators and junior staff to maintain project-level records concerning design, environmental, and contract issues, meetings, and other; prepares and edits reports and briefings on project status, progress, changes, and related items related to scope, schedule, and budget; analyzes, tracks and reports on trends in project development, schedule, and budget in conjunction with the Department's Project Control group; represents Sound Transit on a local and regional level to inform and educate the public on current and future transit projects; develops and edits meeting agendas and writes speaking points; and responds to and resolves inquiries and complaints.
• Provides support to the Project Director, department and others on matters as directed; serves as staff on a variety of committees as assigned; prepares and presents staff reports and other necessary correspondence; attends, participates, and makes presentations in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
Education and Experience:
Bachelors Degree in engineering, architecture, construction management, or closely related field and 6+ years of experience managing the delivery of construction projects, preferably in a public sector transit related organization; OR an equivalent combination of education and experience.Experience managing the delivery of construction projects in an active operating or maintenance yard environment, architecture/engineering design work and vehicle procurement, or construction administration involving claims avoidance and resolution preferred.
Required Licenses or Certifications:
• PMP Certification, OR Master's Degree in Project Management, OR licensure as professional Architect or Professional Engineer.
• Possession of valid Washington State Drivers License.
Required Knowledge of:
• Operational characteristics, services, and activities of a project program area.
• General principles, practices, and procedures of business administration and public administration.
• Project control principles, practices, and procedures.
• Project management principles and practices.
• Public contract administration principles and practices.
• Principals of construction management, materials sampling and testing, and surveying procedures and terminology.
• Methods and techniques of data collection, research, analysis, and report preparation.
• Methods and techniques of statistical and financial analysis.
• Building codes and other industry standards of practice and design.
• Product specification and performance literature.
• Agency procedure manuals and other staff resources.
• Principles of business letter writing and basic report preparation.
• Principles and applications of critical thinking and analysis.
• Principles and practices of record keeping and records management.
• Pertinent federal, state, and local laws, codes, and regulations.
• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
• Principles and practices of governmental budget preparation and administration.
• Principles of business letter writing and basic report preparation.
• English usage, spelling, grammar, and punctuation.
• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.
• Principles of team leadership including lead project/supervisory principles and practices.
Principles of and skills in negotiation of various project agreements (e.g. development agreements; IGAs), design and construction contracts, and rights-of-way acquisition.
Required Skill in:
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public.
• Interpreting and administering contracts, policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Interpreting and applying applicable federal, state, and local policies, laws, and regulations.
• Providing technical expertise and assistance in administering the project management functions for a variety of programs and projects.
• Collecting, evaluating, interpreting, and integrating information and data from multiple sources.
• Conducting research and analysis and providing appropriate recommendations based on findings.
• Performing constructability reviews.
• Analyzing and reviewing financial plans and related budgetary information to determine impact on projects and cost controls.
• Preparing clear and concise analytical, administrative and financial reports.
• Assisting with budget preparation and administration at both project and program levels.
• Responding to inquiries with effective oral and written communication.
• Maintaining good customer relations with positive customer service orientation.
• Applying project management techniques and principles.
• Working cooperatively with other departments, Agency officials, and outside agencies.
• Monitoring program/project operating budgets, costs, and schedules.
• Leading, supervising, delegating, communicating, and providing feedback and work direction to assigned staff.
• Understanding and interpreting design and construction contracts, including general conditions, FTA/FRA provisions, drawings and specifications.
Physical Demands/Work Environment
• Work is performed in a standard office environment.
• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds; may occasionally be exposed to dangerous machinery, extreme weather conditions, physical harm, and extreme noise when conducting site visits and when working in the field.
The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
We are an Equal Opportunity Employer and value workplace diversity. We seek to create an environment and culture that embraces the differences of our employees. You will find an exceptionally diverse group of people at Sound Transit with regard to culture, beliefs, communication styles, and life and work experiences.
All qualified applicants are considered in accordance with applicable laws prohibiting discrimination on the basis of race, religion, color, gender, age, national origin, sexual orientation, physical or mental disability, marital status or veteran status or any another legally protected status.
Internal Number: 35245
About Sound Transit
Sound Transit was created by the state legislature to build a mass transit system that connects major regional job and housing centers in King, Pierce and Snohomish counties. Sound Transit carries more than 18 million riders a year on its trains and buses.