General Statement (Summary of duties & responsibilities):
The Tissue Donor Records Specialist is responsible for managing and processing of donor records requests, assisting with final chart review of all organ donors. The Tissue Donor Records Specialist is responsible for the completion of donor case files by reviewing the final chart audit, obtaining corrections and required documentation, confirming that the donor case file is correct and accurate; and ensuring the accuracy of the electronic donor record while meeting pre-determined chart completion goals. This position will perform other Quality activities as requested by the department leadership.
Essential Job Functions:
Review tissue donor records ensuring their accuracy and completeness. Based upon chart audit findings, communicates corrections and verifies corrections are completed.
Gather, review and share all relevant medical documents pertaining to donor, including but not limited to, medical charts, autopsy reports, death certificates, EMS reports, serology reports and other medical documents for donor eligibility, serology and or culture reports.
Responsible for obtaining and reporting pending hospital culture results in accordance with AATB and FDA regulations.
Fulfills requests from tissue partners for pending or missing documentation.
Collects and submits to Tissue Compliance Manager for review, any records requested by an external entity other than our tissue partners.
Maintains any medical records stored onsite to ensure security of the records as well as orderliness of the medical records storage room.
Performs other duties as directed.
Education & Work Experience Qualifications:
Bachelor’s degree in healthcare related science or biologic science preferred. Prior experience in healthcare related field preferred.
Previous experience and knowledge related to patient care, hospital protocol, and various disease processes preferred . Prior experience and / or knowledge of regulatory agency standards preferred.
Demonstrated experience in analyzing data and collecting accurate data.
Task oriented, strong attention to detail, and ability to exercise independent judgment and analytical thinking required.
Strong administrative skills such as ability to organize projects, excellent attention to detail, and demonstrated ability to meet deadlines.
Proficiency in the use of computer equipment and software, including but not limited to, Windows environment specific to Word, Excel and Access. Intermediate to Advanced skills required.
Excellent oral, written and documentation skills. Must have the ability to communicate effectively with all levels of personnel and to represent the organization publicly.
Ability to work both independently and as part of a team required.
Ability to cope with high levels of stress and able to handle a heavy workload.
Ability to meet assigned deadlines.
Ability to travel in light and commercial aircraft, or drive his/her personal auto in order to meet all job duties and responsibilities. Current Driver’s License required.
STA is a non-profit organization serving hospitals & patients throughout much of Texas. Founded in 1974, STA is one of the largest of 58 federally designated organ procurement organizations in the U.S. An average of 77 organ transplants take place every day in the United States and more than 28,000 men, women and children receive life-saving organ transplants each year. In our service area, STA... is the official link between those who need an organ to survive, and those who have the potential to save lives by becoming donors. Make a difference - you can save and enhance lives.
Sign up to be an organ and tissue donor today at DonateLifeTexas.org