Applications not completed in their entirety will not be considered.
Paper applications must be received in the AAATA office at 2700 S. Industrial Highway, Ann Arbor, MI 48104 by 5:00pm on the posted deadline date. Paper applications are available at the same address.
Faxed or emailed applications will not be accepted.
Late and incomplete applications will not be accepted.
Interviews will be granted to selected qualified candidates as applications are received.
Qualified candidates selected for an interview will be notified via telephone.
Applicants who are not selected for an interview will receive notification they are no longer being considered.
The Manager of Finance is responsible for the leadership, direction, and effective management of AAATA’s Finance Department. Responsibilities include preparation of financial statements, preparation of annual and long-term budget documents, coordination of annual audit, financial analysis, and the monitoring and control of cash flow and investments to ensure financial sustainability. This position leads the Authority’s risk management team and serves as primary contact for related activities.
The Manager of Finance provides leadership, management and guidance related to change management, project management, asset management, accounting, budget and capital planning, and internal controls. This position ensures that the organization is in compliance with applicable Board and administrative policies and local, state, and federal laws and regulations. This position provides leadership and oversight of the following areas: payroll-related accounting; revenue control and accounting; fare media sales; grants planning and coordination; and accounts payable.
Direct reports include Accountants and Grants and Revenue Coordinator.
Manage the development of the annual operating budget function, financial reporting function and day-to-day accounting financial activities and internal controls to ensure smooth business operations and safeguarding of Authority assets.
Financial and Accounting Activities
Responsible for the development, preparation, and administration of the annual operating and capital budgets as directed by the Deputy CEO Finance and Administration. Develop and monitor the Finance Department and General Administration Department budgets.
Prepare monthly financial reports for review by senior management and the Executive Team, and quarterly financial reports for presentation to the Finance Committee and the Board.
Prepare accurate financial statements, draft reports, and work papers for the annual independent audit, and coordinates the annual audit working closely with auditors. Conduct internal audits of financial records as needed or required.
Manage cash and investments according to Board policies, manage the timing of transactions to ensure positive cash flow.
Review and sign checks for payment of operating, capital, and payroll-related expenditures.
Request and process bank transfers between checking, savings, and investment accounts.
Oversee accounting procedures according to Generally-Accepted Accounting Principles.
Establish internal control procedures and ensure they are followed by all employees.
Reviews the financial elements of bids and proposals in coordination with the Purchasing Department.
Supervises the financial aspects of all Purchase of Service Agreements and subrecipient agreements.
Identifies and maintains awareness of emerging trends, topics, issues, and opportunities specific to municipal finance and accounting.
Provide financial guidance and assistance to the labor negotiations team, as needed.
Accountable for the Authority’s compliance with Federal Transit Administration (FTA) requirements, particularly in Financial Management and Capacity, Technical Capacity (Award Management, Program Management and Subrecipient Oversight), Satisfactory Continuing Control, Section 5307, 5310, and 5311 Programs, and other applicable regulations.
Develop, monitor, control, and keep current the FTA-required Transit Asset Management Plan.
Ensure compliance with Michigan Department of Transportation (MDOT) requirements and procedures from the Southeast Michigan Council of Governments (SEMCOG) and the Washtenaw Area Transportation Study (WATS).
Oversee development of the Transportation Improvement Program (TIP) in coordination with the Grants and Revenues Coordinator.
Oversee state and federal applications for formula and discretionary grant awards in coordination with the Grants and Revenues Coordinator.
Oversee and complete accurate reporting of operations and financial data in the monthly and annual National Transit Database (NTD) reports, in coordination with staff in the Planning and Innovation Division. Coordinates audits of data reported to the NTD.
Manage the coordination of various elements of the section 15 reporting system and other financial reporting requirements to ensure accurate and complete reporting.
Complete timely and accurate filing of reports to the state including those related to Other Post Employment Liabilities (OPEB) and other reports required by the Michigan Department of Treasury.
Assist the CEO, Deputy CEO Finance and Administration, and other staff in producing policy monitoring reports for the Board of Directors.
Ensure compliance with Finance Department policies and procedures.
Responsible for ensuring property, vehicles, assets, employees, and the Board of Directors are adequately insured against risks of loss and liabilities.
Research, recommend and acquire adequate insurance through coordination with the Risk Management Team and contracted brokerage services.
Lead the risk management function and the Risk Management Team in coordination with the Deputy CEO, Finance and Administration.
Provide senior leadership and supervision for the Finance Department for the purpose of developing a high-performance team that can deliver services effectively and efficiently in a changing environment.
Model and promote appropriate behaviors to foster a positive workplace culture.
Inspire staff to enhance employee engagement. Help staff to understand the agency’s common purpose, values, ideals, and goals. Help staff to understand how their role contributes to the overall success of the team and impacts in the community.
Encourage reflection and innovation in order to create an atmosphere of learning, growth and continuous improvement. Identify emerging trends, challenges and opportunities. Help to facilitate change.
Ensure effective communication and coordination within the department, and between the department and other parts of the organization. Assist in communication with Executive Team, Senior Management Team, Board members, staff, and partners. Establish cross-functional teams as needed.
Foster delegation, empowerment and collaboration for staff in order to encourage staff growth, organizational productivity and superior results.
Ensure recognitions and celebrations to enhance employee engagement, pride, loyalty, and commitment to team and community (espirt de corps). Help staff reach their potential in order to enhance individual and organizational capacity. Provide clear expectations, coaching and feedback to direct reports in order to build on strengths, and foster learning and continuous improvement. Hold staff accountable for decisions, behaviors and actions. Establish employee development and succession plans.
Ensure effective and efficient approaches to resource management throughout the department for the purposes of delivering agreed upon results.
Work to ensure the department delivers agreed-upon results with the appropriate balance of quality, cost and timeliness. Oversee implementation of key projects or initiatives.
Establish and recommend appropriate allocation of people and resources to ensure successful and efficient service delivery to internal and external customers.
Establish and recommend appropriate policies, processes, procedures, and systems to help effectively and efficiently handle workload. Establish appropriate organizational structures, and vertical and lateral communication flows. Ensure all are documented clearly.
Demonstrate strong fiscal management including overseeing budgets, monitoring and managing financial resources, deadlines, and performance measures.
Work towards smooth functioning between departments.
Manage compliance with all relevant agency, regulatory, legislative and policy requirements, including those related to safety and privacy, confidentiality and record management. Manage risks, assets, and liabilities.
As delegated by the immediate supervisor, arrange/negotiate contracts, agreements, partnerships and other undertakings with outside organizations, ensuring the parameters of Authority policies are met.
Participate in senior agency leadership to ensure the development and success of the overall organization.
As a member of the Senior Management Team help to clarify and implement the agency’s strategic direction, administrative policies and decisions as required.
Operate as an interface between Senior Management Team and staff in order to foster strong and effective vertical and lateral communications and information flow.
Ensure intra and inter-departmental communication and collaboration to clarify expectations, resolve misunderstandings, maximize integration, minimize overlaps, leverage economies of scale, improve overall organizational capabilities, and realize efficiencies. Support cross-functional teams as needed.
Perform other leadership duties, as assigned. This may include acting for this position’s immediate supervisor.
Knowledge, Skills, and Abilities:
Minimum of five years’ experience in financial management preferably in a public agency or similar environment. Financial management to include accounting, budget preparation, forecasting, investments and auditing.
Bachelor's degree in Accounting, Business Administration or Urban Planning. Master's degree preferred.
Minimum of 3 years of supervisory experience required.
Considerable knowledge and skill in preparation, development and administration of short- and long-range strategic operational plans, and complex and comprehensive reports and documents.
Ability to plan, direct and supervise the work of employees to obtain efficient and effective results.
Ability to interact with the public in a tactful and courteous manner and to establish and maintain effective working relationships with employees, Board members and stakeholders.
Ability to communicate effectively verbally and in writing.
Perform without supervision.
Ability to analyze, recommend, and implement solutions to complex operational problems and issues.
Work on multiple concurrent tasks with frequent interruptions.
Perform as an effective team player.
Stand- Occasionally - Less than 10 lbs- Occasionally
Walk- Occasionally - 10 - 29 lbs- Occasionally
Sit- Frequently - 30 - 59 lbs- Rarely
Use of Hands/Fingers- Constantly - 60 - 100 lbs- Not Applicable
Reach- Occasionally Push/Pull
Climb- Rarely - Less than 10 lbs-Occasionally
Crawl- Not Applicable - 10 - 29 lbs- Occasionally
Squat or Kneel- Occasionally - 30 - 59 lbs- Rarely
Bend- Occasionally - 60 - 100 lbs- Not Applicable
Deputy CEO, Finance and Administration
About Ann Arbor Area Transportation Authority
The Ann Arbor Area Transportation Authority (TheRide), a not-for-profit unit of government, operates the local public transit system for the greater Ann Arbor-Ypsilanti area. TheRide enables the area's residents to reach their destinations at reasonable cost, and offers the region efficient, environmentally sound transportation alternatives.
In addition to fixed route buses, TheRide offers many other services such as shared-ride accessible service, vanpools, express buses, and more.