This position is in the Center for Health Services Research within the Institute for Medicine and Public Health. This role will be responsible for coordinating and supporting a wide variety of programmatic and administrative activities within the Center and the Institute.
The position requires excellent communication and collaboration skills and the ability to support multiple members of the Center and the Institute. The role requires a resourceful individual who can take initiative to gather suitable information and data to address tasks and complete assignments in a timely manner.
In this role, you will serve as a key resource for assigned faculty by providing administrative support for their research and academic roles. In addition, this role will perform office support activities, work with program and administrative staff to assist with preparing documents for grant applications, and other programmatic and administrative support activities for faculty and staff.
Expected responsibilities include but are not limited to the following:
Coordinate internal and external program activities which may include research and education meetings, events, seminars, and workshops
Prepare informational materials and disseminate to appropriate audiences
Coordinate facilities and ensure all logistics and materials are prepared for events and meetings
Provide administrative support to faculty which may include meeting scheduling and coordination
Assist faculty with arranging business travel and processing expense reports, which may include arrangements for external guests and speakers
Maintain familiarity with VUMC travel and reimbursement policies
Manage inventory and make purchases of supplies and equipment for assigned programs
Update and maintain various documents, informational materials, websites, lists, etc. related to faculty's research and academic roles
Support faculty in the preparation of materials for publication, including copy editing and formatting documents, manuscripts, papers, etc.
Seek information online and in journals in support of academic initiatives; perform a literature search through PubMed or other established electronic journal databases
Provide support for research activities which may include data collection, database management, data analysis, preparation of charts, graphs, and tables
Provide support for office management activities which may include purchasing supplies and equipment, coordinating conference room utilization, coordinating work orders, coordinating space and equipment needs, serving as a liaison with vendors, and other activities to support office operations
Partner with program and pre-award staff to prepare or modify documents for grant applications, including biosketches and training tables
May work with faculty and staff to draft parts of grant applications
Other duties as assigned
Department Summary : The Vanderbilt Center for Health Services Research is a critical component for the Institute for Medicine and Public Health (IMPH) and engages with more than 160 scientists and other professionals across VUMC to conduct research and discover, implement, and disseminate workable solutions for modern-day problems in health care delivery, health care quality, and patient-center outcomes. For additional information, please visit https://www.vumc.org/hsr/center-health-services-research.
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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality
This is a full-time non-exempt position; M-F; 40 hours per week.
Salary is dependent upon education and experience.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.