The Transportation Department is seeking six (6) part-time Administrative Interns for multiple divisions. This is an excellent opportunity for someone interested in gaining hands-on experience. The position is non-benefited, up to 30 hours per week, with flexible hours. Positions will remain open until filled and may close without advance notice.
1. General Administrative: Provide administrative and technical support associated with departmental projects and programs. Tasks may include, but are not limited to, assisting in day-to-day operations, filing, organizing, report writing, researching topics, participating in meetings, and data analysis. This positionsupports administrative staff in efforts to gather and create Standard Operating Procedure (SOP) requirements and/or process improvements, reviewing SOPs and other process documents for clarity and consistency. Position will assist staff in the use of technology systems including Office 365 and help manage and organize digital files via a cloud-based service such as MS SharePoint, and will utilize business intelligence reporting tools to create basic reports for management. 2. Fleet Management: Support Fleet Asset Management Projects and daily operations. Tasks may include, but are not limited to, validating asset data contained in multiple fleet management software systems, preparing scopes of work and specifications for projects and requisitions, technical writing for procedures supporting fleet maintenance management, evaluating programs and processes to recommend improvements, and providing assistance on special projects. Candidate will have an eye for analyzing data and using that data to support sustainability efforts. Candidate will assist staff with safety initiatives and other vehicle projects as assigned.
3. Marketing and Communications: Providing administrative and technical assistance in social media and communications. Projects may include promoting events or programs through the internet, maintaining Culver CityBus presence on various social media platforms, and community outreach. Tasks may include, but are not limited to, assisting staff in day-to-day operations, filling, organizing, report writing, researching topics, participating in meetings and answering phone inquiries. This an excellent opportunity for someone interested in gaining hands-on experience in marketing and community engagement at the City level.
4. Planning: Various transit and transportation planning-related tasks, which may include, but are not limited to, GIS mapping, transportation/transit research/analysis, transit service planning, ridership analysis, environmental impact report review, development plan review, transportation policy analysis, and/or transit capital projects implementation. The selected candidate will gain hands-on experience that will prepare for a successful career in transportation planning. First-year graduate Urban Planning students are encouraged to apply. Background in Urban/Transportation Planning required.
5. Safety and Training: Candidate will provide administrative and technical assistance in transportation safety, security, emergency operations, and preparedness planning. Projects may include, but are not limited to, exercise design and development, updating transit safety and security SOPs, emergency response plans, training curriculum material, and key performance indicator development. Tasks may include assisting staff in day-to-day operations, filling, organizing, report writing, researching transit industry best practices, emergency management topics, participating in meetings and answering phone inquiries. Candidate will have the opportunity to work independently and collaboratively in the following areas: transit operations, fleet services operations, mobility planning, emergency planning, community engagement and develop skills that are imperative for success in the field of Transportation. This an excellent opportunity for someone interested in gaining hands-on experience in transportation safety, security, and training management at the City level.
Qualifications for positions 1 through 5: Only candidates that have graduated or are enrolled in college with a major in Communications, Journalism, Public Safety, Political Science, Public Administration, Public Health, Social Ecology, Emergency Preparedness, Public Policy, or a closely related discipline. The qualified candidate will have good organizational skills, work experience using software programs, e.g., Microsoft Word, Excel, etc., and excellent oral and written communication skills. Experience on the Web, an understanding of youth markets, familiarity and facility with mainstream social media platforms, including, but not limited to, Facebook, Twitter, Google+ and Instagram is highly desired.
6. Facilities Maintenance: Provide hand-on technical support to Facilities Maintenance in daily operations and special projects. Tasks include assistance with routine preventative maintenance inspections and repairs, bus stops around Culver City, event setup, and other duties as needed. Aid in creation of Standard Operating Procedures supporting Facilities Maintenance management. Candidate should also be comfortable learning and using our Work Order software system and work with the Facilities Analyst as needed.
Qualifications: Candidate should have graduated from or be enrolled in a college or trade school with a related specialization in one or more of the following fields: Automotive, HVAC, Plumbing, Electrical, or a closely related discipline. Qualified candidate will have good organizational skills, work experience using software programs, e.g., Microsoft Word, Excel, etc., and excellent oral and written communication skills. General knowledge of base building systems and utilities is recommended.
Please Note for All Positions: Résumé and cover letter must be included with the application and will be reviewed for immediate placement.
EXAMINATION PROCEDURES
Only the most qualified candidates will be invited to advance to the next stage in the recruitment process, which will consist of an oral appraisal interview with the Transportation Department.
ADDITIONAL INFORMATION
The provisions of this job posting does not constitute a contract, express or implied, and any provisions in this posting may be modified or revoked without notice. Continuation in the examination process and subsequent placement on the eligible list of a person convicted of a crime depends upon the nature of the conviction and the conduct of the applicant subsequent to the offense. Convictions will be evaluated on a job-related basis and will not automatically disqualify someone from further consideration.
Equal Opportunity Employer:
The City of Culver City is an equal opportunity employer and does not discriminate against employees or applicants on the basis of race, sex, age, disability, veteran status, national origin, religion, political affiliation, or sexual orientation/identification.
Conditions of Employment:
Background/ Reference Check: Upon a conditional job offer, a live scan finger printing must be completed with acceptable results. Your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigations (FBI). Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment. Upon hire, the employee is subject to further reporting from DOJ via subsequent arrest notification.
Pre-placement medical evaluation including drug screen (select positions).
E-Verify: Proof of U.S. citizenship, alien residency or authorization to work in the U.S. will be required at time of appointment.
The City of Culver City intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, please contact the Human Resources Department three (3) business days prior to the test at (310) 253-5640.
THE CITY
Culver City is a Charter City incorporated in 1917, and is a destination filled with outdoor cafes, unique shops and galleries opening onto pedestrian-friendly boulevards. Culver City has dedicated staff of approximately 700+ employees with an overall operating budget of over $238 million. The City provides a full range of municipal services including Fire, Police, community Development, Public Works, Parks, Recreation, and Community Services, and Transportation.
